Portfolio

Lambeth Conference

Following our appointment as the Lambeth Conference event manager, Affinity started an 18-month planning process with the conference organisers. Regular meetings took place with various teams including: emergency services; infrastructure suppliers; venue managers; stewards; technical suppliers; local authorities in Canterbury and London; catering co-ordinators.

This communication between groups of interested people led to the compilation of a complex operating plan for the conference, supplying everyone with relevant information to ensure the effective delivery of the conference.

The planning process culminated in the conference build starting 10 days before the arrival of the delegates, with the main venue being specifically designed and built for the Lambeth Conference.

The Conference lasted for three weeks with delegates taking part in plenary and group sessions. Affinity set up an exhibition area for 45 exhibitors . A full, three-week programme for the bishops’ spouses and over 60 fringe events became an integral part of the overall programme. Affinity Events managed the Walk of Witness, one of London’s biggest faith demonstrations supporting the delivery of the Millenium Goals, as part of the conference activity.

Affinity is proud to have been associated with this momentous event.

“I would like to underline my gratitude to you and all your colleagues at Affinity Events for all that you contributed. I am under no illusions about the complexity of the logistics for which you were responsible, both in Canterbury and on the London day”

 

Archbishop of Canterbury, Rowan Williams

Posted in Conferences & Exhibitions & Meetings & Seminars & Not For Profit & Receptions & Dinners & Technical Production & Testimonials

UKEMS, NordEMS, MEG & IGG 2008 International Joint Congress

After the success of the 2007 conference, we have completed a second conference with UKEMS.  Every year the event has a different local organiser, so UKEMS have found using Affinity particularly useful in terms of guaranteeing quality, professionalism and ensuring that continuity is maintained.  In order to enable UKEMS to save on the budget this year, it provided a number of volunteers to work in the Affinity team, reducing the onsite staffing requirement and overall cost.

The four-day event involved 130 delegates, an exhibition, poster display and conference dinner.  Affinity handled all logistics including registration, abstract management, technical, printing, accommodation, transport, venue liaison and on the day management.

“Thanks for everything you and your staff did for the conference.  I believe it was a huge success and most of that was down to Affinity”

Christine Mason, Treasurer UKEMS

“Just a quick email to say thank you (again), the meeting wouldn’t have happened without you Affinity and your excellent organisational skills meant everything ran wonderfully at the meeting.”

Prof Caroline Austin, Newcastle University

Posted in Academic & Conferences & Delegate Services & Exhibitions & Not For Profit & Receptions & Dinners & Testimonials

KCM Europe - Bournemouth & Basel

This month has seen us out at events for one of our newer clients - Kenneth Copeland Ministries.  Although we’ve been working on the planning for these two events for over a year, this is the first time we’ve been live, out at an event with them.  This is also a new endeavour for KCM, who have never worked with an event management agency before.  We were onhand to provide venue, logistics, delegate management (both pre-event and onsite) and technical production management for these two, three day events.

The first event took place at the Bournemouth International Centre (UK) and was attended by over 2,500 delegates over the course of the three days.  Affinity worked closely with the European and US teams to deliver the event.  Once over, we packed everything into two 40ft artic lorries, and waved them goodbye - only to follow them to Basel in Switzerland two days later.

The Basel venue worked just as well as Bournemouth, and despite the language barrier (which we overcame in the end) the 1200 delegates enjoyed another great event.

Posted in Charity & Conferences & Delegate Services & Meetings & Seminars & Technical Production

Association for Coaching Conference Spring 2008

The Association for Coaching is a long-standing client of Affinity Events and we were delighted to be involved in its expanded UK conference again this year.  We provided delegate registration, onsite delegate services and onsite management. We also provided a specialist in technical services who supported the 30+ speakers in their PowerPoint and video presentations, resulting in a smooth and stress-free conference for the speakers and conference organisers

“Just to say thanks so much for the brilliant job you and your team did for us.  It was great having you there and your professionalism shone through.”

Sheree Owen, Conference Director, Association for Coaching

Posted in Conferences & Corporate & Delegate Services & Not For Profit & Receptions & Dinners & Testimonials

AQS December Conference

Over the last 12 months (4 events) Affinity Have worked with AQS in vastly improving the look and professionalism of their events to match their expansions in existing markets, new sectors and internationally in the US. Their events are now very different from when we first started working together in 2005, and are indicative of the ways in which Affinity can help to raise the bar in this type of corporate event.

The most recent AQS event comprised the usual one day Franchisee meeting, a one day marketing training session and a full gala dinner with evening entertainment. Again Affinity Events sourced the venue, provided production services and onsite management.

Posted in Conferences & Corporate & Technical Production

Cardiff University International Conference

Despite taking over Cardiff City Centre for Christian Aid, we were also working in another venue on the same day – this time continuing our close relationship with Cardiff University. Our conference team have been working for over a year on the preparations for this international conference which took place at Cardiff City Hall and the Museum of Cardiff.

The four day event for 450 delegates, saw Affinity manage all aspects of the event – from delegate management and online bookings to dealing with the production of delegate badging, technical production and onsite management. We also helped to floor manage the conference dinner which took place one evening during the event.

Posted in Academic & Conferences & Delegate Services & Not For Profit & Technical Production

UKEMS / GSN Congress - Cardiff University

Our academic events team have just completed our first event for the joint UKEMS annual Congress which took place at Cardiff University in conjunction with GSN.  We have been working with the organisers and Cardiff University for the last few months on this event including planning the conference and managing the exhibition (which included some blue chip companies).  Our team also provided onsite event management and delegate management for this international event.

Posted in Conferences & Not For Profit

Heart of Worship Conference

Following our continued work with MAYC, Affinity was contacted in early 2006 to assist the Methodist Church with the planning and delivery of their first Worship Conference.  The ‘Heart of Worship’ event took place at the newly re-furbished Venue Cymru with almost 400 delegates in attendance.

Affinity provided full pre-event support, working closely with the event committee to ensure that all venue elements were booked and that the technical equipment was specified and provided on time and in the right place.

Affinity provided full on-line and off-line event registration services, as well as designing the website for the event and keeping it updated during the planning process.

The event was such a success that there are already calls for it to be repeated!

Posted in Charity & Conferences & Delegate Services & Exhibitions & Meetings & Seminars & Technical Production

KCM Conference Contract Win

We are pleased to announce that we have been awarded the contract to work with the European Office of Kenneth Copeland Ministries on two events for 2008.  The two back-to-back conferences will take place in Bournemouth UK and Basel Switzerland in April next year.

Posted in Charity & Conferences & Delegate Services & Technical Production

Women’s World Day of Prayer

Affinity were appointed as Event Managers for the 3 services being held in London, Bristol and Leeds to celebrate 75 years of the organisation.

Each service Affinity provided technical support, stewarding and catering support plus at each service we had a medical emergency which was handled very promptly by the team Affinity had brought in to manage First Aid.

Posted in Conferences & Not For Profit & Technical Production